Understanding Accountable Advances – What are they, when can you use them and when are cheques produced?

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An Accountable Advance is a cash payment to an individual to cover future expenditures after all other University payment options have been examined.

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Accountable advances are issued only under the approval of a Principal, Dean, Director or Chair and must be recorded against a University employee number.

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Accountable advances are generally only to be used for travel or subject payments. Only in rare situations where no other payment options are available can an accountable advance be used for non-travel expenditures.

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Accountable Advance cheques are produced once per week, on Wednesday.

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For more information on accountable advances, please refer to the Guide to Financial Management section Accountable Advances.

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Learn More:

• Forms –  Accountable Advance Request & Settlement forms
• Documentation & Support – Reimbursements
• Training Documentation – Managing Travel & Other Reimbursable Expenses
• Training Documentation – A/P Processing Part 2 (Expense Reimbursements)

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Last Updated:  October 18, 2021